Dear PPS Community,

I am writing to inform you about three new releases to be installed in PPS over the weekend. All involve the removal of Social Security number (SSN) from PPS screens, functions, and reports.

Due to the increased need to protect an employee's privacy and personal information, the SSN will be removed from PPS-related screens and reports where it is not required by law.

CICS Online Screens - The employee's SSN will be removed from the header section. This applies to inquiry, update, and history functions.

CICS Browse Screens - The employee's SSN will be removed from all browse screens in inquiry, update, and history databases.

IDOC Subsystem - At UCSC we use only the Personnel Summary Documents. Both the landscape and portrait versions have been modified to delete the display of SSN.

Notes:

It is still possible to view an employee record in PPS by entering a unique partial or full SSN in the footer section of the screen.

Updating the PPS Manual: Due to the extensive use of screen shots within the PPS User's Manual, removal of SSN display from screens shots will be made section by section, as future manual updates are required.

It is important to remember the sensitive nature of personal data contained in, and printed from, PPS. All users of the system have responsibility for appropriate protection and disclosure of data. For further information, please see the PPS website: http://www2.ucsc.edu/pps/accountability.html

Please contact the PPS Office with any questions or comments.

Thank you.

Last Updated: 12/01/2006