Glossary & Links

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A

Academic Integrity:
The University is dedicated to the unhindered pursuit of knowledge and its free expression. It is essential that faculty and students pursue their academic work with the utmost integrity. This means that all academic work produced by an individual is the result of the sole effort of that individual and acknowledges the contributions of others explicitly. It is the responsibility of students and faculty to be absolutely clear about what constitutes plagiarism, cheating, or other violations of academic integrity. Violations of academic integrity by students result in both academic sanctions (e.g., failing the course) and disciplinary sanctions (e.g., suspension or dismissal). Consult Appendix G of the Campus Rule Book for more discussion and information.

Academic Preceptor:
Lupe Allen and Bob Giges are the Porter College Academic Preceptors. You may make an appointment by dropping by the Porter College Office or calling 459-2273 betweeb 9 AM and noon, or between 1-4 PM.

Academic Progress:
Full-time undergraduate students at UCSC are expected to enroll in and earn a grade of C or better (or P) in an average of 15 credits per quarter, completing the 180 credits needed for graduation in four years. Extensions of enrollment beyond the equivalent of 12 full-time quarters require the approval of your college. (See the notes for adjustments for part-time students and transfer students.)

Your college will regularly check to insure that you are making (at least) minimum progress toward completing your degree and at the end of each term will determine whether you are in good academic standing. If you do not pass enough credits with a grade of C or better (or P), you may be placed on academic probation. If your academic standing or progress falls below minimally acceptable levels, you may be disqualified from further enrollment in the university.

Academic progress for financial aid students:
Recipients of financial aid must maintain the same satisfactory academic progress as all UCSC students. If you are an undergraduate student, the standards used to determine your eligibility for continued financial aid are based on your academic status.

1. One standard is the number of courses you have passed while enrolled at UCSC. To meet current academic progress requirements, you must pass 36 credits during an academic year. Cumulative academic progress requirements (along with all other requirements about progress toward your bachelor's degree) are described in The Navigator.

2. Other measures of academic progress include the number of quarters of full-time attendance at UCSC (usually 12) and the number of courses taken (usually 36). Fifteen quarters of full-time attendance is the maximum for a first baccalaureate degree (keep in mind, however, that you must gain approval from your Academic Preceptor to extend your enrollment beyond 13 quarters of attendance). Transfer and other credits may reduce your number of quarters at UCSC. Your College Advisers can help you calculate your status and file an extension of enrollment petition if necessary.

Academic Probabtion:
Academic Standing status for those undergraduates who entered UCSC prior to Fall 2001 that denotes academic progress between 30 and 34 units passed with grades at the level of C or better in last three quarters. For students who entered UCSC after Fall 2001, Academic Probation denotes a GPA of less than 2.0 (C average) but more than 1.5 computed on the total of all courses undertaken at the University. A GPA of 1.5 or less places an undergraduate student as subject to disqualification from further registration at the University.

You are placed on academic probation when you are not passing enough courses with grades at the level of C or better. In placing you on academic probation, the College is warning you that your current level of academic performance could put you in danger of disqualification from the University. While you are on academic probation, you remain eligible for most financial aid (unless you are later barred or disqualified). The fact that you are on academic probation is not permanently entered on your academic record. However, that information is recorded on your unofficial transcript and would be indicated on any official transcript that is issued while you are on academic probation.

Academic probation is a serious call for you to take a careful look at your workload, study habits, choice of program of study, priorities, and motivation. The strategies for improving your academic standing differ depending upon the causes of your academic difficulty and whether the difficulty is a short-term problem in one term or whether it arises from a longer term pattern. Getting good advice from academic counselors will help you get back on the road to good academic standing. However, failure to actively address the problem may lead to a further decline in your academic standing to the point where you become subject to disqualification from the University.

Academic Standing:
The University has two expectations of its students: that their course work be of satisfactory quality and that they complete their degrees in a timely fashion. To insure that students meet minimum expectations for the quality of their work, the University defines a policy on Academic Standing. This policy is defined in UC Senate Regulations and incorporated into each campusÕs senate regulations. Students who seriously fail to meet these expectations can be dismissed from the University. The expectation is, essentially, that students maintain the equivalent of a grade point average of 2.0 or better.

Academic Warning:
Academic Standing status for those undergraduates who entered UCSC prior to Fall 2001 that denotes academic progress between 25 and 39 units in last three quarters.

Add by Petition:
Form may only be obtained at the Office of the Registrar to add a class after the deadline to add has passed.

Address:
You can have as many as five different addresses and are responsible for updating them on the MyUCSC and the Porter College Office.

Your local address is 301 Heller Drive, Santa Cruz, CA 95064 if you live in the dorms. Do not use your mailbox # in your local address, just 301 Heller as above.

All mail comes to you through your Porter College mailbox. If you live off-campus, you must supply the College office with your street, apartment number, city and zip code.

Your billing address may be that of your parent or guardian.

Your permanent address is where you lived with your family before coming to
UCSC. (The billing address and permanent address are often the same.)

Your summer address may be different from your permanent address or local address so please enter it into the student portal and/or give it to Porter College Office.

A forwarding address is one supplied to Porter College if you withdraw or take a leave of absence. It is good for one year only.

Email and phone numbers must be supplied to the College Office. We do not use these numbers indiscriminately, but when an emergency presents itself, we like to be able to quickly contact you if need be.

Advising:
UCSC offers a wealth of advising resources, including College Academic Preceptors, College and department Academic Advisers, faculty advisers, career counselors, EOP advisers, psychological counselors, disability resource specialists, financial aid advisers, and others. You should seek advice early on as you develop your academic plan and at any time you experience academic difficulty. To take best advantage of advising sessions, come prepared with questions and concerns after reviewing the information provided in the UCSC General Catalog, the Schedule of Classes, and your College and major handbooks.

B

Barment:
Academic Disqualification and Barred Enrollment: If your academic standing declines to the point where you are subject to disqualification, your College will review your case and decide to take one of the following actions:

• To bar your enrollment for a specified period of time with conditions on your readmission


• To disqualify you indefinitely from further enrollment in the university


• To waive your disbarment or disqualification for a term, based upon indications that you may be able to improve your academic standing. In this case, your status is called "Disqualification Pending."

Students who are given "disqualification pending" status may still enroll in classes and live in University housing. You remain eligible for most types of financial aid.

If you are barred or disqualified, that fact is entered on your permanent academic record. Your financial aid is cancelled and you cannot continue to live in University housing. You are not eligible to audit or attend classes during the regular academic year. You may not receive a degree while you are on barred or disqualified status.

Appealing Disqualification or Barred Enrollment: If you are subject to disbarment or disqualification, your College will notify you of the decision of the academic standing review committee regarding your status as soon as possible after the end of the term. The letter informing you of this decision will specify the time frame within which an appeal will be considered. If there is information relevant to determining your academic standing which you believe the academic standing review committee was not able to take into account, you may provide that evidence in a written appeal to your College Provost. Students who appeal will receive written notification of the College's decision. If you do not appeal by the appeal deadline, the decision of the review committee will take effect immediately.

Readmission after Bar or Disqualification: If your College bars your enrollment for a fixed period, it may also stipulate certain conditions on your readmission to UCSC. For example, students who are subject to disqualification at the end of their first year may be barred for one full year. In addition, the College may require the student to complete the equivalent of a year's course work at another institution (for example, a community college) with a certain GPA before they can be readmitted to UCSC. In other cases, the readmission condition might not require additional course work but would require a change of major, or for personal or medical issues to be addressed.

Readmission after indefinite disqualification is more difficult. Generally students are indefinitely disqualified only after they have fallen into very serious academic difficulty. Readmission is approved for disqualified students only when there is reason to think that they have addressed the sources of their original academic difficulty and then only after more than one year has elapsed since their disqualification.

In either case, you must make formal application to UCSC for readmission, observing the deadlines stated in the Academic Calendar. Any conditions for readmission should be addressed in your application. See the section on Readmission.

C

Class number:
This is the 5-digit number in the farthest left column of the Schedule of Classes, and you use to enroll via MyUCSC.

Career Center:
The staff at the Career Center will help you link your educational experience to the world of work. The center provides a variety of employment and career-development services to help students obtain rewarding and successful careers.

Students are encouraged to visit the Career Center early during their first year on campus. The first step is to meet with a career adviser to begin developing a focused career plan. Simply sign in at the reception desk for a drop-in advising appointment. Your career adviser will show you how to research and discover the many opportunities that are available to UC Santa Cruz students and graduates. The best way to start your research is by attending the Choose a Major or Choose a Career Workshops. The workshops will help you identify majors and career fields that best match your personal interests, values, and skills. Other workshops offered by the Career Center include Selecting an Internship, Resume and Cover Letter Writing, Job-Search Skills, Job-Interviewing Techniques, the Graduate and Professional School Information Workshop, Work Opportunities Abroad, Applying to Law School, and special workshops on specific majors or career fields.

Class Level:
Freshman (or Frosh) are first year students, i.e. having cumulative credits of 44.9 or less; Sophomores have between 45 and 90; Juniors from 90 to 134.9 and Seniors 135 or more.

College Academic Advisor:
Title applied to a staff person who has continuing responsibility for advising students. Porter's College Academic Advisor is Mary Spafford.

Concurrent Enrollment:
Concurrent Enrollment through the University Extension is a cooperative arrangement between UCSC and UCSC Extension that enables members of the public to enroll in one or two regular UCSC undergraduate or graduate courses per quarter for credit. The program is administered by UCSC Extension and course credit granted appears on a UCSC Extension transcript. Participants must meet certain criteria outlined in the Concurrent Enrollment application. Only one class (or five credits) towards graduation may be taken by matriculating students in concurrent enrollment. Consult with your college advisor if you are considering this option. For further information, contact UCSC Extension (831) 427-6600.

Counseling and Psychological Services:
Counseling on personal and family issues is available through Counseling and Psychological Services. Click here to get more information from their website.

Cross-Enrollment:
The cross-enrollment program permits UCSC students who meet certain eligibility criteria to enroll in one course on a space-available basis each quarter or semester at a California community college or California State University campus. The host campus may charge a $10 administrative fee each quarter, and you must reapply each quarter you wish to cross-enroll at another campus.

Note: Not all community colleges and California State University campuses participate in the cross-enrollment program; contact the institution at which you wish to enroll for information.

Eligibility criteria are as follows:

• completion of at least one regular term at UCSC (fall, winter, or spring) as an admitted student
• enrollment in at least 6 credits at UCSC in the term of cross-enrollment
• attainment of good academic standing
• classification as a California resident for tuition purposes
• payment of the appropriate registration fees at UCSC
• completion of the appropriate academic preparation, as determined by the host campus

Schedule an appointment with a college advisor if you considering this option.

Cross-enrolling at another institution may have implications for academic standing and eligibility for financial aid. Check with your College and financial aid advisers.

To be awarded transfer credit for work completed elsewhere, you must arrange for a transcript to be sent to:

Office of the Registrar
University of California, Santa Cruz
1156 High Street
Santa Cruz, CA 95064

D

Deferred Payment Plan:
Go to this site for information about this plan which allows you to arrange for payment of fees if lump sum payment is not possible.

Department:
A division of a school or College dealing with a particular field of knowledge: the Physics Department. See the back of your schedule of classes for listing of departments, locations of departments and contact personnel.

Disqualification/Disqualification Pending: See Academic Probation above.

Division:
The administrative unit of organization governing specific departments. The divisions at UCSC are Arts, Baskin School of Engineering, Graduate Studies, Humanities, Natural Sciences, and Social Sciences.

E

Enrollment:
This is the action of putting yourself into a class either via MyUCSC or Priority Enrollment (see Priority Enrollment below).

Enrollment Verification & Validation (EVV):
The classes you have enrolled in are listed in MyUCSC as well as whether your registration fees have been paid.

G

GPA (Grade Point Average):
determined by dividing the number of grade points earned by the number of units attempted for a letter grade in which an A= 4.0, B= 3.0, C= 2.0, etc. with subcategories for A+, A-, etc. You can calculate your GPA quickly by using the GPA calculator available in the Advising Center for Undergraduates.

Graduate Course:
Courses numbered 200-299 (ANTH-217) as, as the name implies, for graduate students only, although undergraduates with senior standing can sometimes be allowed to take these classes with special permission.

General Education Requirements:
The general education requirements are designed to introduce you to various kinds of information, reasons for learning, and approaches to acquiring knowledge, as well as to promote responsible use of what is learned. Click here for detailed information.

H

Health Insurance for students:
Undergraduate students are automatically enrolled in and billed for the Undergraduate Health Insurance Plan (UHIP). Students with comparable insurance may waive out of UHIP. Part-time and other registered students may be eligible to purchase the plan directly from the Student Health Insurance Office. For information about UHIP and UHIP waivers, please contact the UCSC Student Health Insurance Office. at 831) 459-2389 or e-mail them at insure@cats.ucsc.edu.

Help Line:
The number is 459-3939 and personnel in the Registrar answer this phone number to help you with enrollment problems, such as prerequisites, time conflicts, etc.

I

J

Judicial Officer:
The Porter College Administrative Officer (CAO), Michael Yamauchi-Gleason, is the person responsible for overall coordination of Porter College students conduct. Conduct cases may result in suspension or even dismissal from the University. All students are given a rule book upon entrance to the University and are responsible for knowing the policies and rules of conduct expected.

Cases handled by the CAO can include sexual assault, sexual harassment, physical assault, theft, computer misuse, possession and/or sale of drugs, or cases that that may also result in criminal charges. He can also provide assistance and advice to students regarding the campus process for filing grievances or complaints based on actions of alleged discrimination or harassment that may have occurred.

K

L

Leave of Absence:
If you are completing at least one quarter at UCSC, you may request a leave of absence on the petition for Withdrawal/Leave of Absence if you are not subject to disqualification or on disqualification pending status. A leave of absence requires College approval and is defined as a planned interruption in your education and may be granted for up to three quarters. The intent of this service is to make it possible for you to suspend your academic work and eliminate the need to apply for readmission.

Leave of absence status permits you to use many campus services normally reserved for registered students. The $60 Leave of Absence Application fee entitles you to use services available at the Career Center, Community Rentals, Family Student Housing, Information Technology Services (ITS), and some computer labs, as well as to obtain discounts on transportation and other benefits. Students on leave of absence must contact the CATS Information Resource Center to avoid UCSC email account closure. For information about retaining your University computer account while on leave, phone Information Technoloty Services (ITS) at 459-HELP or e-mail infocat@ucsc.edu. Students on leave are eligible to purchase the undergraduate health insurance (for information, call 459-2389). The $60 application fee is nonrefundable and nontransferable.

Academic Limitations during Leave of Absence
During an approved leave of absence, you may not take UCSC classes. The intent of the leave is to suspend your academic work; however, if you do attend another institution during your absence, two copies of the official transcript of the work must be sent to UCSC. One is to be addressed to your College, the other to the Office of the Registrar.

Returning to UCSC from Leave of Absence
Prior to the priority enrollment period for your return quarter, you will receive registration and enrollment information. A statement including registration fees is sent to you at the same time as other continuing students, and all deadlines apply.

Leave of Absence: Words of Advice

• If you receive financial aid, have a student loan or health insurance, or want on-campus housing, parking, or a computer account, be sure to contact the appropriate office(s) before you leave UCSC to insure a smooth resumption of service
• If you move, update your address via the MyUCSC
• Petitions for change of major or change of college may not be filed during an approved leave of absence
• If you are not approved for a leave of absence or if you wish to return early from your leave or extend your leave past your approved return date, an Application for Readmission is required
• Students on leave of absence may arrange to purchase health insurance by contacting the insurance office at (831) 459-2389

Lower Division Course:
Courses numbered 1-99 (Psych 1, Poli 5, Art 23, Anth 80). These classes are typically meant for undergraduates in their first few quarters or for students who later want a taste of something different and for which they have little or no preparation. Be sure to pay attention to secondary sections. If there is no call number listed, you will enroll with the instructor the first week of classes. If there is a call number next to the secondary discussion sections/labs, you will need to choose an open section and enroll.

M

N

O

P

Permission Number:
A 4-6 digit number which guarantees you admission to a course must be obtained from the instructor of each specific course. A permission number does not override a time conflict on your schedule.

Petition:
A formal written document requesting a right or benefit from particular units on the UCSC Campus. The deadlines for these vary but you can always find the deadlines in the academic calendar that is printed on first few pages of the Schedule of Classes each quarter. A list of petitions follows, indicating where you need to go to get one:

Add by Petition, Registrar
Announcement of Candidacy Form, Registrar
Change of College, College Office
Credit by Petition, Registrar
Declaration/Change of Majors and Minors, College Office
Extension of Enrollment, College Office
Part-Time Program, Registrar
Permission to take Fewer than 15.0 units, College Office
Permission to take more than 19.0 units, College Office
Petition for Substitution or Waiver, College Office
Readmission Application, College Office
Removal of Incomplete, Registrar
Request for Nonrelease of Public Information, Registrar
Request W Grade, College Office
Withdrawal/Leave of Absence, College Office:
there is a financial implication to withdrawing during the quarter. If you withdraw the first day of instruction, you get 100% of your fees back; if you withdraw within 2-7 calendar days, 90%' 8-18 days, 50%; 19-35 days, 25% and after 36 days into the quarter, no refund.

Placement Exam:
Placement exams serve as assessment tools used to measure a student's preparation and assist in facilitating the academic advising process. They ensure correct placement at appropriate levels for certain courses prior to enrollment. Placement exams in Biology, Mathematics, Languages, and Writing are offered. There is no fee for taking the exams, but you should make arrangements prior to attending.

Preceptor:
See Academic Preceptor above.

Prerequisite:
A course that must be completed or a placement exam that must be satisfied before enrollment in a particular course can take place. If you believe course work completed at another institution satisfies a prerequisite, contact the department sponsoring the course.

Priority Enrollment:
Priority enrollment refers to the first 10 days of continuing student enrollment when access to MyUCSC is by appointment only. Please refer to MyUCSC for your appointment time for the quarter.

Provost:
Provosts are the "academic" heads of the Colleges at UCSC. Porter College's Provost is Dr. David E. Jones.

Q

R

Readmission:
An application for readmission is required of any student formerly registered in regular session at UCSC who has not been in continuous attendance or granted a leave of absence. See the Readmission section of The Navigator

Contact your college for readmission process and to make arrangements for readmission in a specific quarter. An application form is available online here for students to download, complete, and mail to the Office of Admissions. Students are readmitted to the college in which they were last enrolled. If you withdrew for medical reasons, see Readmission after Medical Withdrawal.

Complete the application and return it with the nonrefundable $60 application fee to the Office of Admissions.

The Office of Admissions will forward the application to your College for approval. Your College may require additional information concerning your academic plan before reviewing your readmission application. If you have been barred or disqualified, the academic standing committee of your College may impose conditions for readmission. It is important that you file early.

You are eligible for priority enrollment if you meet the earlier application deadline and you do not have to satisfy special conditions for readmission.

You must provide transcripts to your College of all academic work undertaken during your absence from UCSC, whether or not the credits are transferable. At least a C or 2.0 grade-point average is required in all such work. Your application for readmission will not be approved by the college until all transcripts have been received. In addition, an official copy of your transcripts should be sent to the Office of the Registrar.

If absence from UCSC is greater than five years, provide the Office of the Registrar with official transcripts of all work undertaken elsewhere, including transcripts that may have been previously submitted when you were originally admitted.

Financial aid applicants must meet the March 2 and May 1 application deadlines.

For information regarding major requirements after readmission, see the section on Catalog Rights.

Readmission after Barment
If you were barred from UCSC for academic reasons and wish to be readmitted, you must have the approval of your CollegeÕs academic standing committee. In order to allow enough time for the committee to consider your application, apply by the date listed for priority enrollment for the quarter you intend to return.

If the academic standing committee imposes conditions for readmission at the time of barred enrollment, you must fulfill these conditions before readmission. To be considered for readmission after being disqualified, you must meet one of the following conditions during your absence from UCSC:

• the completion of a full-time program of courses with a grade-point average of 3.0 or better for two regular semesters or three quarters at another accredited institution of higher education, bringing you up to the cumulative minimum progress standard (see Academic Standing)
• the involvement for at least six months in an activity showing such ability and seriousness of purpose as to indicate that you are prepared and able to undertake university work successfully. This alternative is approved only in exceptional cases

Contact your Academic Preceptor for more information. Academic Senate regulation 5.2 contains the policy regarding readmission of students disqualified for academic reasons.

Readmission after Medical Withdrawal
If the Health Center checked both the Medical Withdrawal and Review required for readmission boxes on your Withdrawal/Leave of Absence petition, or if on your readmission application you state that you left for "medical reasons", the form will be referred to the Health Center for review. The Health Center helps determine if you are ready to return to your academic career. Please pay careful attention to this aspect of your readmission application so you do not have a "hold" on your registration.

All UCSC students must have proof of health insurance. Students can pay for the campus health plan (UHIP) or request a waiver. There are strict waiver deadlines. Please call 459-2389 or contact insure@cats.ucsc.edu if you have any questions.

Mental Illness: When you apply for readmission, contact Psychiatric Services, 459-2214, to set up an appointment for a readmission interview. The psychiatrist is not on campus in July and August. Input from your personal therapist is acceptable, but an agreement between you and the campus psychiatrist is also required. The readmission interview includes an evaluation of your readiness to return and a discussion of any problems that might be expected to arise during your transition back to UCSC.

Physical Illness: Your personal physician may send a letter when you apply for readmission stating that you have been treated and are ready to return without restrictions. If you left for a physical illness or injury, this process can usually be handled by mail and/or over the telephone. Call 459-2869 for more information.

Readmission after Disciplinary Action
Readmission to the University of California requires the specific approval of the chancellor of the campus to which a dismissed student has applied. Readmission after dismissal may be granted only under exceptional circumstances.

Registration:
Payment of fees. To be a "registered" student at UCSC, you need to be enrolled in classes and have paid your fees. Fees are paid by quarter, not by class and are due the month preceding the one in which quarter begins. If you have trouble paying the lump sum, sign up for the deferred payment plan. Fees are due every quarter even if you do not get a bill. If you do not pay by the deadline, you will be dropped from all your classes and assessed a $50 late fee.

The deferred payment plan is for registration fees only. The Campus Housing Office offers a Housing Payment Plan. Students can participate both in DPP and the Housing Payment Plan simultaneously. Please be aware that participation in one deferred payment program does not presuppose participation in the other. Each plan requires a separate application. To participate in the Housing Payment Plan, please call the On-Campus Housing office at (831)459-2394 or e-mail at housing@ucsc.edu

S

Student Identification Number (SID):
This is your Student Identification Number (SID). It is required each time you use MyUCSC. Your student identification number will be sent to you from the Office of Admissions upon your admission to the university. This number has a W and 7 digits. You will be given an initial Password to use and asked to create a Password to use in conjunction with your student identification number. Keep your SID and Password in a safe location, and do not give it to anyone. Go to the Registrar's Office in person if you misplace or forget your number or if you suspect the privacy of your SID has been comprised. You will need to take your photo student ID card, driver's license or passport as identification.

T

Transcript:
Academic records are kept both in a personal file for each student at Porter as well as at the Office of the Registrar, which will issue an official transcript only on your written request. You can come by the College office any time during open hours to see your file. You will need to show picture ID.

At the Registrar's, it normally takes one to two weeks to process a transcript. Transcripts without narrative evaluations are available about two weeks following the end of the quarter. Transcripts that include narrative evaluations for the most recent quarter are not issued until about six weeks after the quarter ends. Transcripts for courses taken in the summer are available approximately two weeks following the end of each session. Official transcripts, which include narrative evaluations, are available at the end of September. You can order your official transcripts online with a credit card.

Transfer Credit Report (TCR):
After you have been admitted to UCSC and all your final official transcripts from other Colleges hae been received, your Transfer Credit Report (TCR) will be prepared by the Office of Admissions. The TCR shows which of your past courses are transferable to UCSC and how many credits you have accrued. It also shows which general education requirements you have satisfied, whether you have satisfied the Intersegmental General Education Transfer Curriculum (IGETC), and whether you have satisfied the Entry Level Writing Requirement (ELWR) and American History and Institutions requirements. Students can access their TCR via MyUCSC. It is an excellent idea to review your TCR for accuracy and completeness.

Transfer Student:
Students who enter the University from another four-year institution or a community college find themselves adjusting to UCSC's policies and procedures. The following set of guidelines has been compiled to address the particular concerns raised by transfer students. Your success depends on approaching advisers and office staff when you want help and referring to sources of information such as the UCSC General Catalog, the Schedule of Classes, and the many UCSC web sites designed to assist you. As you settle on a major, it is important to have personal contact with faculty members in your field who may serve as mentors for graduate school or careers. Contact STARS for information about services to Transfer students.

Tutoring:
If you think you would benefit from some help with your classes, please see one of us in the Porter College Office. There is a variety of resources that can be of service to you.

U

Upper Division Course:
courses numbered 100-199 (Music 136, Phil 120, Math 140). Upper Division courses are not appropriate for new 1st year students as they often need introductory courses as prerequisites and/or recommended. Be sure to pay attention to secondary sections. If there is no call number listed, you will enroll with the instructor the first week of classes. If there is a call number next to the secondary discussion sections/labs, you will need to choose an open section and enroll.

V

W

Withdrawal/Leave of Absence:
If you need to withdraw during a quarter or if you are interrupting your studies at UCSC after completing the quarter, you must file a Withdrawal/Leave of Absence (LOA) petition at your College office. The petition may include an exit survey. If you have definite plans to return, you may request a leave of absence. If not, you should withdraw and plan to apply for readmission when you decide to return (see Readmission). Your withdrawal or leave does not become official until the petition is filed with the College. It is presumed that no University services are provided to you after withdrawal, with the exception of leave of absence benefits.

Note: If after enrolling, but before instruction begins, you decide not to attend UCSC, you must notify the Office of the Registrar if You Decide Not to Attend.

Withdrawal during a Quarter
Withdrawals through the fifth week of instruction are routinely approved by the College, but after the fifth week they are usually not approved unless a medical or other emergency precludes continued attendance. Also, see Withdrawal from a Course.

Withdrawal for Medical Reasons
Starting with the fifth week of each quarter, withdrawals for medical reasons can be approved by the Student Health Center. A health center clinician's signature is required on the withdrawal petition, and a health center appointment is needed to get this signature. A withdrawal is "medical" if the primary reason for leaving is an illness or an injury. If the condition requires ongoing medical attention, the clinician may also indicate "Review required for readmission," and may also specify a period of time to wait before applying for readmission.

Notations on Your Official Academic Record
When you file a petition to withdraw during a quarter, no courses will show for that quarter on your official academic record. The following notation will be posted where the courses would appear: Withdrawn (effective date).

Financial Aid Recipients
Financial aid eligibility is based on course load. Therefore, students who have attended classes and plan to withdraw should complete the enrollment process before withdrawing. If you complete enrollment, you may qualify for partial aid for the quarter, depending on the number of credits in which you enrolled and the date of withdrawal. However, if you plan to withdraw, do not spend any financial aid proceeds until you have discussed your eligibility with your financial aid adviser. If you withdraw after receiving financial aid, you may be billed for some or all of the aid you received. If you plan to return to UCSC, remember to meet the March 2 and May 1 deadlines each year in order to be considered for all forms of aid available. Go to the Financial Aid Office for more information.

Financial Implications of Withdrawal
The effective date for determining a refund of fees is the date of the studentÕs Official Notice of Withdrawal from the University, normally the date that the student submits the petition for Withdrawal/Leave of Absence (LOA) to the college.

Schedule of Refunds
Through the first day of instruction, fees are adjusted as follows:

• New students: all fees reversed except the nonrefundable $100 Statement of Intent to Register fee
• Continuing and re-entering students: all fees reversed except a service charge of $10

If the effective date is after the first day of instruction, fees are adjusted according to the following schedule, which refers to the elapsed calendar days beginning with the first day of instruction:

• Days 0-1: 100 %
• Days 2-7: 90 %
• Days 8-18: 50 %
• Days 19-35: 25 %
• Days 36 or more: 0 %

Percentages listed are applied to University Registration Fee, Nonresident Tuition, Educational Fee, and the UCSC campus fees. There is no adjustment to the Undergraduate Health Insurance Fee (UHIP). Students are insured through the end of the quarter. For the purpose of determining reduced fee charges and refunds, where applicable, partial dollar amounts greater than or equal to $.50 are refunded to the next higher dollar amount. Amounts below $.50 are dropped. Note: There is a different schedule of refunds for new students receiving federal financial aid who withdraw during their first quarter. This schedule is available at University of California, Office of the President's Budget Site.

Deferred Payment Plan
If you contracted for the Deferred Payment Plan (DPP) and you withdraw before completing all your installments, you may still owe registration fees as determined by your date of withdrawal. After filing your withdrawal petition, call Student Business Services at 459-2519 for more information.

Refund of Fees
If you qualify for a refund, it will be issued approximately three weeks after the completed petition is filed at the College and after any financial aid has been adjusted; no refund is processed unless your UCSC student card is relinquished. For students who have authorized an electronic funds transfer (EFT), the refund is issued in the form of an EFT; otherwise, a check is mailed to your local address (MyUCSC to make sure your address is current). Any outstanding debts to the University are first deducted.

A full refund of the registration fees is granted to a student entering the armed forces before the sixth week of the quarter.

Withdrawal After Completing a Quarter
If, at the completion of a quarter, you plan to take a leave of absence or interrupt your studies at UCSC for an indefinite time, the deadline for filing the petition and requesting a leave of absence is before the next quarter begins (see the Academic and Administrative Calendar online or in the quarterly Schedule of Classes for more information).

You are encouraged to leave your student ID with ID Card Services during your absence from campus. If you choose to keep your card and lose it, you will be required to pay for a new card (currently a $20 fee) upon returning to campus.

Withdrawal/Leave of Absence Procedure

• Pick up or request a Withdrawal/Leave of Absence (LOA) form from your College office or download a pdf from the Advising Center for Undergraduates. Complete the petition as instructed, and meet with a college advisor to review and complete the process
• Financial aid recipients should inquire about the effect of the withdrawal on their award
• At Student Health Services, inquire about your health insurance coverage after your withdrawal
• If you request and are approved for a leave of absence, a nonrefundable $60 leave of absence fee will be added to your student account

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