Requesting New or Modified Security Alarm Service - UC Santa Cruz Campus Procedure SPS0004

I. Overview/Procedure Description

It is the policy of the University to promote the security of University facilities. Certain facilities may require greater security than is afforded by traditional locking mechanisms.

In accordance with the Policy SPS0003: Installation And Use Of Security Alarms, this procedure provides guidelines for requesting new security alarm service or for requesting modifications to existing security alarm service.

II. Areas of Responsibility

• Police Chief. Assess the need for security alarm devices and approve the design and placement of security alarm systems/equipment; assess the need for additional lock-down devices.
• Physical Plant. Coordinate purchase, installation, and inspection of any security alarm system.
• Communications and Technology Services (CATS). Coordinate the installation and inspection of dedicated telephone lines associated with the security alarm system.
• Requesting Unit. Complete risk analysis to determine if security alarm system is appropriate, initiate request for services as indicated in steps below, and budget for/assume the costs of installation and on-going maintenance of the security alarm system.
  

III. Procedure Steps/Checklist

A. Requesting Unit

1. Sends a written request (e.g., memo on unit stationary which describes location in which a system is proposed) for new alarm service or modifications to existing systems to the Police Chief at the UCSC Police Department.
2. Reviews the analysis provided by the Police Department. The completed survey and design will be given to the requesting unit for their review. If the unit decides to proceed with installation of an alarm system or security devices, the unit will do the following:
   
   1. Issues a work order to Physical Plant requesting installation of the security alarm system. b. Issues a Telephone Work Order to Communications and Technological Services (CATS) for the installation of a dedicated phone line, if an existing phone line is not available for use with the alarm system. The alarm will be connected to the alarm monitoring station using existing campus telephone lines.

      c. Notifies the UCSC Police Department prior to the actual installation of the alarm to permit the maintenance of accurate records of all campus alarm installations.

   IV. Getting Help

   The University Police Department provides training and assistance to campus units (including help with completing forms, carrying out procedures, or interpreting policy).

   V. Applicability and Authority

   1. This policy on Installation and Use Of Security Alarms applies to all campus locations and Long Marine Lab. Other off-campus properties are not covered.
   2. This policy supersedes any previously developed campus policies.
   3. The University Police Department is the campus authority for the policy on Installation and Use Of Security Alarms. The Campus Chief of Police can approve exceptions to this policy.
   4. The Associate Chancellor, Planning & Budget approves the rates for monitoring and false alarm penalties.
   5. This policy was reviewed and approved by the Chancellor on May 7, 1997 and revised on January 16, 2002. Next review date is May 7, 2003. The Direct Costing Committee reviewed and endorsed the listed fees at their Fall 1993 meeting.

   VI. Related Policies/References for More Information

   Related Polices and Procedures

   UC Business & Finance Bulletin, BUS-43 -- Material Management

   UC Business & Finance Bulletin, BUS-49 -- Cashiering Responsibilities - Section I - Physical Security Guidelines

   UCSC Procedure SPS0004: Requesting New or Modified Security Alarm Service