130.00 POLICIES APPLYING TO THE DISCLOSURE OF INFORMATION FROM STUDENT RECORDS

130.11 University of California campuses maintain various types of records pertaining to students; some are maintained for academic purposes, others, such as medical records, are maintained for other specific purposes. These policies apply only to records directly related to students ,hereafter referred to as 'student records in these policies (also see Section 130.233 of the UC Policies). The disclosure of information from student records is generally governed by the federal Family Educational Rights and Privacy Act (FERPA). These policies are not applicable to other records that are maintained for purposes unrelated to a student's status as a student. Specific categories of such records are identified in Section 130.234 of the UC Policies. The disclosure of information from student records is governed by the state of California Information Practices Act. It is the purpose of these policies to provide reasonable interpretations of the federal Family Educational Rights and Privacy Act and to protect the student's right of privacy as guaranteed by the Constitution of the state of California and the Information Practices Act. When the law is silent, the campuses shall be guided by two principles: (1) the privacy of an individual is of great weight, and (2) the information in a student's file should be disclosed to the student on request.

130.12 These policies supersede the University of California Policies Applying to the Disclosure of Information from Student Records, Policies Applying to Campus Activities, Organizations, and Students, dated August 15, 1994. They incorporate the requirements set forth in the regulations implementing the federal Family Educational Rights and Privacy Act and all amendments thereto through April 25, 2002.

A copy of the entire Policies Applying to the Disclosure of Information from Student Records can be obtained from the student records coordinator at the Office of the Registrar, 190 Hahn Student Services Building. The Policies can also be viewed on the web at http://www.ucop.edu/ucophome/uwnews/aospol/toc130.html.