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GSA Grants

The UCSC Graduate Student Association offers limited funding for campus events, travel and educational opportunities for the benefit of graduate students. In the past we have co-sponsored guest speakers, film festivals, Chinese New Year parties, an income tax workshop, and many other events.

Please note: The GSA can only co-sponsor events if

  • you have answered all the questions below and submitted them on time.
  • the event is open to graduate students from more than one department, and
  • graduate students are a significant part of the expected audience or the organization committee.

How to request funding from the GSA

  • Submit the web form at least 3 days before the GSA meeting at which you want the request to be decided.
  • Submit a specific budget for your event.
  • Come to the meeting and be prepared to explain your answers.

    • Funding request

    Please answer all questions, copy and paste your budget into the box and submit the form at least 3 days before the GSA meeting at which you want the request to be decided.

    1. What is the title and purpose of the event?
    2. When and where will it take place?
    3. Who is invited to come to the event? How are you going to advertise it?
    4. How will it benefit graduate students?
    5. How many students do you expect to attend, and what are the likely percentages of graduate and undergraduate students?
    6. How many graduate students helped/will help organize the event?
    7. What is the budget for the event? Is there an admission fee?
    8. How much money are you requesting from the GSA?
    9. What other funding sources do you have/are you applying for, and for what amounts?
    10. For what other events have you received funding from the GSA in the past, and how much?

    Please provide a detailed budget for your event:

    Your name:

    Your email address:

Requirements

For events that GSA decides to fund, we have the following requirements:

  1. GSA must be listed as a sponsor or cosponsor on any event promotional materials such as fliers and emails, e.g. by including the sentence “Co-sponsored by the Graduate Student Association.”

  2. Copies of event fliers should be submitted to the Graduate Student Commons and to the Graduate Student Association. Our mailing address is:

    Graduate Student Association
    202 Graduate Commons
    University of California Santa Cruz
    1156 High Street
    Santa Cruz, CA 95064

  3. Submit an email announcement about your event to GSA's Internal Vice President (gsaivpyahoo.com) at least five days before the event. The Internal Vice President will circulate your email to all graduate students.

  4. There are a couple of ways to receive the funding. If your organization has an account with the university, the funds can be transferred into the account directly from the GSA account. Please send the treasurer your organization name, account number (fund and organization number) as well as the accountant/operations contact for this account.

    If you do not have a university account, then WITHIN FOUR WEEKS of the event, you must submit either a Direct Payment form (for non-food items,) or an Entertainment and Student Programming Reimbursement form (for food items). The person applying for reimbursement has to sign twice: once under "requester," and once under "host." GSA CANNOT fund alcohol! The ORIGINAL receipts must be included and they must be itemized (listing all items and the individual prices). If you fail to meet the four week deadline, you forfeit the right to receive any funding from the GSA.

    IMPORTANT: Unless you have done so in the past, you need to fill out a 204 form (instructions). And if you are not an American citizen, there is additional paperwork required.

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