On-Line Room Reservations

Be sure to read the GSC policies before filling out this form. Be aware that simply filling out this form does not guarantee that your reservation will be made. It's possible that your requested time and room is already booked. Email will be sent to the contact address confirming whether or not the reservation has been approved.

Basic Information

Name:
Affiliation:
Purpose:
Alcohol:	NO alcohol will be present during the reserved time(s) YES, appropriate forms (available from GSC staff) have been or will be submitted to Student Affairs allowing alcohol to be served at this event, and arrangements will be made to serve equally prominent non-alcoholic beverages, as well as food
Food:	NO food will be present during the reserved time(s) YES, food will be present at this event. All spills must be promptly report to staff on duty. After the event all food waste will be taken out to the dumpster and not thrown in the waste PAPER baskets.
Attendance:
Email:
Phone:

Venue

There are three areas of the GSC which are available for reservations. The large study room is optimal for large meetings or more than about half a dozen people. The smaller study rooms are best for office hours, study groups, or small meetings. In the menu below, select the room you would like to reserve.

Dates and Times

How often do you need to reserve this space? If you need to reserve it for any multiple-use schedule other than a regular weekly schedule (e.g. every Tuesday), be sure to explain your requirements in the comment box. Keep in mind that graduate student organizations are limited to 4 hours per week, and individual graduate students and other student organizations are limited to 2 hours per week.

For one-time events, we need to know the date of the events. For regular and irregular multiple use, we need to know the first date the reservation begins. Graduate student organizations may reserve rooms up to a year in advance. Other student organizations and individual graduate students may reserve rooms up to a quarter in advance for academic purposes, or up to a month in advance for non-academic purposes.

Please select the start time and duration for your reservation. If the menus do not fit your time (e.g. 12:15pm for 45 minutes), please tell us the time and duration in the comment box. Remember that graduate student organizations are limited to 4 hours per week, and other student organizations and individual graduate students are limited to 2 hours per week. Currently, the GSC is only open until 5 p.m.. If you need to reserve space after 5 p.m., please note this in the comment box, as special arrangements have to made for staffing, which costs $10/hour.

Finishing Up

Please use this space to enter any comments regarding your reservation, or any information that you could not accurately enter above.

Comments:

Click on the "SUBMIT QUERY" button to submit your reservation request. You can also click on "RESET" to clear all of the menus and text fields.

If you have trouble submitting this form electronically (it doesn't seem to work with some versions of Netscape, for example), you can fill out and print the printer-friendly version, which you can turn in by hand to GSC staff, or by regular or campus mail to:

Graduate Student Commons
University of California
Santa Cruz, CA 95064

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