UNIVERSITY OF CALIFORNIA, SANTA CRUZ
Academic Personnel Office

DOCUMENT INVENTORY FOR INITIAL CONTINUING APPOINTMENT (UNIT 18)
Use for the Excellence Review – The Candidate has completed 18 quarters of service in a department at UCSC. Use also for Continuing Appointment merit reviews with a greater than two-step recommendation, which require solicited letters of evaluation (“long review”)
Candidate Material to the Department:
Date To Division:
Department Completes
Name:  
Dept/Unit: Division:
Within recommending dept/unit:
Current or most recent annual salary rate: $  and Quarters of service to date:
Current or most recent title:
Appt. Basis: 9/9 month 9/12 month      %Time:
Review Period:
Concurrent UC employment: Yes No If yes, provide title, location, and dates:
This box has a limit of 3 lines
Proposed Reappointment
Title: Merit recommendation - # of steps: NOTE: If the Candidate is found to have met the excellence standard for a continuing appointment, a two-step merit increase is required (or Candidate’s annual salary rate must be brought up to the minimum rate, whichever is greater). See applicable Unit 18 salary scales.
Proposed annual salary rate: $ Proposed actual salary: $
Appt. Basis: 9/9 month 9/12 month      %Time:
Pay Dates: Service Dates:
Proposed assignments: List courses and/or equivalencies with corresponding IWCs, and note whether assignment is part of recommended base appointment percentage, or explain why it qualifies as a temporary augmentation.
These boxes have a limit of 3 lines
Fall
Winter
Spring

INDICATE WITH A DOCUMENTS SUBMITTED. INCLUDE EXPLANATION IN DEPARTMENT/UNIT LETTER IF ANY DOCUMENTS ARE NOT SUBMITTED. SUBMIT DOSSIER IN FOLLOWING ORDER:

Recruitment Compliance:
Search # Compliance dated: or Waiver dated:
Instructional Need Approval (include correspondence)
Checklist to Assure Fairness
The Candidate’s Optional Response to Department/Unit Letter
Department/Unit Letter (Must include assessment of timeliness, see CAPM 006.000, or copy of Narrative Evaluation Timeliness Report)
The Candidate's Optional Response to Redaction of Confidential Documents
Redacted copy of Confidential Documents (submit one set with original file)
=> Solicited Letters of Evaluation
  Sample copy of solicitation letter
  List of those who might not objectively evaluate the Candidate and the Candidate's reasons (optional)
  List of all persons from whom letters were sought.
  Identify those suggested by the Candidate
  Identify letter writers with alpha code
  Include any declining letters or document any declinations by phone
  Brief comments on academic standing of letter writers and relationship, if any, to the Candidate
  Letters (all solicited letters must be forwarded with the file)
Candidate's Statement of Pedagogical Philosophy and Goals (optional)
Representative sample of narrative evaluations (since beginning of last approved action and statement of quality - material will be returned to department)
Representative syllabi, reading lists, tests, instructional handouts (since beginning of last approved action - material will be returned to the department)
Optional Material
Cumulative Bio-bibliography (asterisk courses for which student evaluations are submitted and include teaching, service, and current address)
Student Evaluations (since initial pre-six appointment in recommending department/unit, include response rate)
  The Candidate's address for correspondence:
This box has a limit of 3 lines

UCSC- APO: 4/04