UNIVERSITY OF CALIFORNIA, SANTA CRUZ
Academic Personnel Office

DOCUMENT INVENTORY FOR APPOINTMENT TO ACADEMIC RESEARCH TITLES APPROVED BY THE CP/EVC or DEAN

(Professional Research Series, Project Scientist Series, Visiting Research Series, Specialist Series)

Candidate Material to the Department:

To Division:

Department Prepares	Date to Academic Personnel:
Name:	Title:
Division:	Dept/Unit/P.I.:
Annual Salary Rate: $ Basis: 9 month 11 month	Actual Salary: $ % time:
Effective Pay Dates: thru	Service Dates: thru
Grant Name(s):	Account Number(s):
Grant End Date(s):	P.I. Authorizing Signature(s): ___________________________________________

Prior and.or Concurrent UC Employment: Yes No If yes, state location, dates, title(s):

INDICATE WITH A DOCUMENTS SUBMITTED. INCLUDE EXPLANATION IN DEPARTMENT/UNIT LETTER IF ANY DOCUMENTS ARE NOT SUBMITTED. SUBMIT DOSSIER IN FOLLOWING ORDER:

	Recruitment Record Approval: (Compliance or waiver must be issued before appointment may be offered)
	Search # Compliance dated or Waiver dated or Exemption Category
	Dean's Letter (if CP/EVC authority)
	Department/Unit/P.I. Letter
=>	Extramural Letters (usually three) - not required for Visiting Research Series

	Sample copy of solicitation letter
	List of those who might not objectively evaluate the Candidate and the Candidate's reasons (optional)
	List of all persons from whom extramural letters were sought; identify those suggested by the Candidate
	List of any persons declining to write; include any declining letters in the file
	Brief comments on academic standing of each letter writer and relationship, if any, to the Candidate; identify letter-writers with alpha code.
	OR Explanation in Department/Unit letter of how letters were obtained (e.g. Candidate solicited, unsolicited)
	Any record of discussion with the Candidate concerning role, rank, salary, facilities, support (may be included in Department letter)
	The Candidate's Optional Statement
	Biography Form completed and signed by the Candidate (number and asterisk any publications submitted)
	One copy of all asterisked publications - not required for Visiting Research Series, or Assistant Specialist
	The Candidate’s address for correspondence: This box has a limit of 3 lines

(I-9 Form must be completed within 3 days of beginning service or employment will be terminated.)

ORIGINAL DOSSIER FOR APPROVING AUTHORITY (Add Employment Forms if CP/EVC authority)
ONE COPY OF DOSSIER FOR DIVISION (If CP/EVC authority)
ONE COPY OF DOSSIER TO BE RETAINED BY DEPARTMENT

UCSC-APO: 3/07