UCSC:APO:CAPM rev 3/05

310.240 GUIDELINES FOR REVIEW OF COLLEGE PROVOSTS

At the beginning of the fall quarter, the Academic Personnel Office will notify the Vice Provost and Dean of Undergraduate Education (VPDUE) which college provost(s) are eligible for review. Provostial reviews normally take place during the third year of service and the third year thereafter, if reappointed.

A. PROCEDURE

  1. The VPDUE informs the college provost of the upcoming review and asks the college provost to provide the VPDUE with a self-assessment prior to the start of the review.
  2. The VPDUE will establish a faculty committee to review the performance and accomplishments of the college provost under review. This committee will consist of at least three members of the UCSC Academic Senate, and shall include a current or former college provost, and at least one faculty member from the provost's college. The VPDUE will submit a slate of names of possible reviewers to the academic senate's Committee on Committee (COC) for their comment. COC can suggest alternative reviewers to the VPDUE. The VPDUE provides the college provost with the names of the review committee members
  3. The review committee should seek to provide an assessment of the college provost's leadership on campus-wide issues of undergraduate education in the college, in the division, and campus-wide as defined in the description of provost responsibilities (CAPM 308.240).
  4. The review committee solicits written comments from individuals or groups who may provide information on the leadership of the college provost. Comments should be solicited from: (1) the dean of the appropriate academic division(s); (2) the college administrative officer (CAO); (3) the college faculty; (4) the college students; (5) University Relations; (6) other college provosts, and (7) others as appropriate.
  5. Requests for comments must be in writing and these solicitation letters or surveys must explain the provost's right to receive redacted copies of these documents. No unsigned letters or emails, or undocumented conversations may be used in the review. Unsolicited letters will be treated as nonconfidential unless the writer clearly marks the letter as confidential.
  6. The review committee submits a written report to the VPDUE following its review. All evidence upon which the report is based shall be transmitted with this report.
  7. Within fifteen (15) days of receipt of this report, the VPDUE will meet with the college provost to review the report. A copy of the report is provided to the college provost at this time.
  8. The college provost has fifteen (15) days to respond, in writing to the report if so desired. Any response will become part of the review file.
  9. The VPDUE will transmit the college provost review file to Academic Human Resources where it will be kept in the administrative section of the college provost's personnel file.

B. ACCESS

The college provost may request access to the review file at the conclusion of the review process. Access to the solicited, confidential documents (including surveys) will be in the form of redaction; access to non-confidential documents will be in the form of unredacted copy.

C. CONSIDERATION OF PROVOSTIAL SERVICE IN PROFESSORIAL ADVANCEMENT

When the college provost next undergoes professorial review, he or she has the option of adding the review materials, (review committee report, any written assessment by the VPDUE, and any written responses by the college provost) to the file at the department level. If not added by the college provost at the department level, the review materials, at the college provost's request, may be added by the Academic Personnel Office before the file is forwarded to the Committee on Academic Personnel (CAP) for their consideration. After CAP review, the file will be forwarded to the appropriate decision-maker: the dean, the campus provost/executive vice chancellor or the chancellor.